Illustrative first-phase proposal
This example presents two workflows over four months, with £350k to £477k shown as an annual target range. Any live scope, assumptions and continuation decision would be agreed separately.
- Client
- Hartwell M&E Group
- Scope
- Phase 1 · 2 workflows
- Target recovery
- £350k to £477k / yr
- Horizon
- Months 1 to 4
- Prepared by
- BuiltAI Intelligence Ltd
- Status
- Illustrative proposal
Illustrative worked example: fictional project and parties; figures, names and dates are fictional scenario details.
Two workflows, one fixed phase
In this scenario, Bidroom in a Box™ (4.55) and Commercial Control Kit™ (4.35) are paired with the displayed £350k to £477k target range. The scores and range are scenario values; assess data readiness and expected benefit for a live engagement.
This scenario pairs tender production and commercial capture, shown against £960k of example categories in the £1.87m total. A live choice would depend on the relevant data, scope and expected benefit.
What this example proposes
- Governance setup.
Agree possible data-classification, review and recordkeeping arrangements for the engagement.
- Assumptions library.
Consider a library of standard assumptions from material approved for the engagement.
- Bidroom in a Box™ workflow.
Possible tender-workflow scope: scope extraction, draft assumptions, clarifications, a risk register and compliance pre-fill.
- Commercial Control Kit™ workflow.
Possible scope: change capture, notice drafting, evidence indexing and variation narratives.
- Workflow support.
Agree any support, refinement, library updates and issue-resolution arrangements.
- Performance reporting.
Agree measures and reporting before comparing usage, time or recovery outcomes.
- Phase 1 review.
Review evidence against agreed measures before deciding whether to continue, adjust or hold.
What Phase 1 aims to move
The example target range is paired with the displayed commercial and tender scenario categories.
If columns are offscreen, scroll sideways.
| Leak area | Annual leak | Phase 1 target | Workflow |
|---|---|---|---|
| Missed commercial recovery | £620k | £248k to £341k | Commercial Control Kit™ |
| Tender and bid admin | £340k | £102k to £136k | Bidroom in a Box™ |
| Combined | £960k | £350k to £477k |
The £350k to £477k range is a target shown in this fictional scenario. A live review would compare agreed measures with source records before reporting outcomes.
The shape of the four months
This example sequences four proposed steps; timing, measures and any continuation decision would be agreed for a live engagement.
| Month | Focus | Milestone |
|---|---|---|
| Month 1 | Confirm | Agree possible scope, assumptions and review measures |
| Month 2 | Trial | Trial an agreed workflow on approved material with human review |
| Month 3 | Review | Review evidence, readiness and any adjustments against agreed measures |
| Month 4 | Decision | Decide whether to continue, adjust or hold against the illustrative target range |
How a client could take this forward
This example can support a separate discussion; it does not record an accepted scope or decision.
- Review the example.
Discuss the seven illustrative deliverables and any questions about their assumptions.
- Discuss scope.
Consider a scope, timing and measures suited to a live engagement.
- Decide separately.
If the client chooses to proceed, record that decision before any mobilisation is planned.
This scenario presents a four-week diagnostic period across the other six example deliverables.