The final pass before the door
Last Look is the master gate. It runs one checklist across the four prior stages and all five client deliverables, confirming that every figure reconciles, every requirement is answered, every approval is recorded and the pack is compliant with the ITT. Without Last Look the workflow does not end; with it, the bid leaves the building with confidence.
- Project
- B99 Malthouse Block
- Reference
- ITT KW-2026-4471
- Submission due
- 17 May 2026, 12:00
- Gate reviewed
- 15 May 2026
- Owner
- QA Lead
- Status
- Ready to submit
Illustrative example: fictional project and parties.
Ready for the door
At the gate the pack passes every check, carries every required sign-off and holds no open query. The final tender total stands at £481,954.33, excluding VAT, on the baseline specification, with 90 working days of validity. The gate runs ahead of the 17 May 2026 deadline so submission goes out with a buffer, not against the wire.
The numbers that must match
Six figures appear in more than one deliverable. Each is verified across every source it lands in. All match, with zero deltas.
| Figure | Value | Verified across |
|---|---|---|
| Fixed tender total, excl. VAT | £481,954.33 | CS, TLP, BoQ, Cost Stack |
| Tender total if all VE accepted | £425,217.47 | BoQ, TLP |
| Total VE saving, six options | £56,736.86 | BoQ, TLP |
| Provisional sums total | £17,500.00 | BoQ Section I, TLP, Cost Stack |
| BMS Prime Cost Sum | £18,000.00 | Question Time RFI-04, BoQ F6, TLP |
| Construction window | 14 weeks | CS, TLP, PDP, PRG |
Because every deliverable reads from one Cost Stack and one programme, the six cross-pack figures reconcile exactly. A single source of truth is what makes that provable at the gate rather than hoped for.
Sixty-two checks across nine categories
The master checklist covers the whole pack. Each item carries a named owner and an evidence location, so a pass is a fact with a source, not an opinion. Every category clears in full.
| Category | Confirms | Passed |
|---|---|---|
| Deliverables pack | All five client documents present, named, indexed | 8 / 8 |
| Commercial position | Total reconciles across every document | 10 / 10 |
| Pricing build-up | Cost Stack ties to BoQ, delta £0.00 | 8 / 8 |
| Scope and method | Inclusions, exclusions and assumptions explicit | 7 / 7 |
| Programme integrity | PC date and phasing consistent across docs | 7 / 7 |
| Risk and H&S | Register, CDM duties and asbestos approach set | 6 / 6 |
| Format and compliance | Within file limit, branded, metadata clean | 6 / 6 |
| Queries and clarifications | 14 queries closed or parked, none open | 5 / 5 |
| Sign-off and approvals | All required approvals recorded | 5 / 5 |
| Nine categories | 62 / 62 | |
Authorised for submission, not yet transmitted
Six role-holders sign their pre-submission domain: the Bid Director on the commercial position, the Technical Lead on scope and the CDP element, the Commercial Manager on pricing and terms, the QA Lead on checklist closure, the Bid PM on submission authorisation, and Bid Admin on transmission arrangements. The pack is ready for the Grimshaw & Bolt bid office ahead of the 17 May 2026, 12:00 deadline; readiness is not proof that it has been sent.
Each domain is signed by the role that owns it, against a named evidence location, so the gate closes as a record rather than a formality.
| Role | Signs off on | Status |
|---|---|---|
| Bid Director | Commercial position and the £481,954.33 tender total | Recorded |
| Technical Lead | Scope and the contractor's design portion | Recorded |
| Commercial Manager | Pricing, markup suppression and terms | Recorded |
| QA Lead | Checklist closure, 62 of 62 passed | Recorded |
| Bid PM | Submission authorisation ahead of the deadline | Recorded |
| Bid Admin | Transmission arrangements for the Grimshaw & Bolt bid office | Recorded |
| Six role sign-offs | 6 / 6 | |