Fourteen documents land Monday. By Sunday, the margin is gone.
The bid week isn’t a workflow. It’s a sequence of failures every contractor tolerates, because everyone runs them. v17 FINAL ships at 11pm with one assumption no one traced.
Five stages, one governed track — nothing is priced until every requirement has an owner.
Click any stage to expand · inputs / outputs / time / human role
Front Desk
Upload pack. Auto-extract client, scope, deadlines, evaluation weightings. Brief in hours.
- COLLAPSERoll Call
Every requirement mapped to a section, owner and source. Nothing slips.
+ EXPANDQuestion Time
Live register replaces the email thread. Source-attributed. Closed before submission.
+ EXPANDCost Stack
Materials, labour, plant, sub-let, prelims, risk, OH&P. Built ground-up. VE-ready.
+ EXPANDLast Look
Completeness. Consistency. Contractual safety. Every figure reconciled.
+ EXPANDCompetent-person judgement and sign-off — a named person from your firm approves every document.
Pricing judgement — rates, margins and commercial positions are yours, never generated.
Every document carries a named approver from your firm. Nothing is issued unsigned.
Your documents stay confidential — processed by the team you deal with, never training data.
One tender week, documented end to end.
Illustrative worked week · B99 Malthouse is a fictional projectThe B99 Malthouse week below is a complete, audit-grade worked example — a fictional Grade II* MEP sub-contract taken from tender pack to submission-ready bundle. The featured document is the Front Desk intake brief that opens the week: read the whole document, or browse the full library.
Worked example — fictional project, real output formatthe Front Desk tender intake brief
Eleven Structured Deliverables. The whole pack agrees on one number.
Three times the bids. Four hours to brief.
Nothing missed at submission.
Illustrative model · targets, not measured client resultsSame headcount. More opportunities through the pipeline.
Tender intake structured before the kettle’s boiled.
RFI register replaces the email thread. Closed before submission.
Every claim, figure and exclusion mapped to its document.
The reading, tracing and reconciling that used to consume the bid week is now work a governed AI workflow does in hours — pre-construction’s back office just became automatable. Estimating teams that systematise tender intake first will cover more bids with the same headcount, and keep the margin the manual bid week used to burn.
Speed gets the submission in on time — traceability wins the award and survives into the contract.
Built with working bid managers and estimators. Pilot results will be published named, or not at all.
The machine reads the pack.
Your team calls the bid.
The split is deliberate: BuiltAI reads the pack, traces every requirement, drafts the documents and reconciles the figures — your people decide. The bid / no-bid call, the rates you carry, the win strategy and the relationships that win the work stay with your estimator and bid manager, and no submission goes out without their sign-off.
Reads tender packs of any size, ITT, drawings, specs, eval criteria, in hours, not days
Decomposes scope into discrete work packages with clean interface boundaries
Drafts scope-of-works sections, every claim source-traced to the original document
Builds the price stack from rate cards × market-standard durations, or ingested supplier quotations
Surfaces ambiguities as candidate RFIs before they become scope arguments at award
The bid / no-bid decision, that stays with commercial
Final estimator judgement on rates, productivity and programme tightness
Approval of commercial positions and contractual departures
Sign-off on the submission, that’s the bid manager
The win-strategy conversation and the relationships behind it
BuiltAI is run by Dominic Hobson, who has spent his career in construction and M&E delivery — the packs exist because he needed them.
Send us the tender that broke your bid team.
Thirty minutes. Your data. We give you the structured intake brief, traceability matrix and risk register before you finish your coffee.
Priced as an annual licence by company size, plus usage credits — the pricing page explains the model. How the pack is priced →
You'll deal with Dominic Hobson, Founder, BuiltAI — not a sales team.
Under NDA if you want one. Your document is seen by the team that processes it, is never training data, and is deleted on request.