Every order, every commitment, one reconciled position
The Ledger is the live procurement position: the Bill of Quantities priced back through returns, orders placed against the critical path, and every commitment reconciled to the trade budget. Nine packages awarded, two provisional sums held for a tenant decision, and the position is under budget.
- Client
- Cushman Workplace
- Trade budget
- £1,257,350
- Committed
- £1,229,000 · 2.3% under
- Stage
- 04 of 5 · The Ledger
- Prepared by
- BuiltAI Intelligence Ltd
- Reference
- NG-UPB-001
Illustrative example: fictional project and parties.
The Bill of Quantities, priced back by package
The Ledger is the live procurement position: the Unpriced Bill of Quantities priced back through returns, and every commitment reconciled to the £1,257,350 trade budget. Nine packages are awarded at recommended prices, two provisional sums are held for a tenant decision, and the committed position is £28,350, or 2.3%, under budget.
| WP | Work package | Lines | Budget | Committed | Variance | Status |
|---|---|---|---|---|---|---|
| WP-01 | Strip-out and demolition | 4 | £86,400 | £82,100 | −£4,300 | Ordered |
| WP-02 | Internal partitions and doors | 8 | £198,200 | £194,800 | −£3,400 | Ordered |
| WP-03 | Glazed partitions | 5 | £64,500 | £62,800 | −£1,700 | Ordered |
| WP-04 | Suspended ceilings and acoustics | 5 | £72,800 | £71,200 | −£1,600 | Ordered |
| WP-05 | Joinery, meeting suites and tea points | 8 | £148,500 | £146,200 | −£2,300 | Ordered |
| WP-06 | L6 reception joinery, PS | 3 | £24,000 | £23,800 | −£200 | Held, design lock |
| WP-07 | Floor finishes | 6 | £94,300 | £91,600 | −£2,700 | Ordered |
| WP-08 | Wall finishes and decoration | 5 | £42,100 | £41,400 | −£700 | Ordered |
| WP-09 | Mechanical services | 9 | £218,400 | £211,800 | −£6,600 | Ordered |
| WP-10 | Electrical, lighting and data | 12 | £268,150 | £264,800 | −£3,350 | Ordered |
| WP-11 | Workplace AV, PS | 3 | £40,000 | £38,500 | −£1,500 | Held, RFI NG-014 |
| Trade packages | £1,257,350 | £1,229,000 | −£28,350 | 9 awarded | ||
Orders placed against the critical path
The long-lead orders are placed first, each against the sectional date it protects rather than the general programme. The joinery and switchgear orders are already committed; the raised floor follows once the replacement-panel survey confirms the quantity.
| Ref | Order | Supplier | Value | Status |
|---|---|---|---|---|
| LL-01 | Meeting-suite joinery, WP-05 | Ashworth Joinery | £146,200 | Ordered |
| LL-03 | Switchgear and sub-mains, WP-10 | Marlow Electrical | £56,200 | Ordered |
| WP-09 | Mechanical services | Hartwell Mechanical | £211,800 | Ordered |
| LL-04 | Raised access floor, WP-07 | Pennine Flooring | £38,400 | Survey stage |
The £28,350 the trade packages came in under budget is carried to project contingency, reference CSR-001, not released. It is the buffer against the two provisional sums, the L6 reception and the workplace AV, that are still to be fixed.
Two provisional sums, one mock-up gate
Two packages remain provisional at the ledger stage, and both wait on a tenant decision rather than on the supply chain. The meeting-suite mock-up MU-01 is the gate that releases the joinery-adjacent scope: signed off, it confirms the fluted-oak specification, the AV channel detail and the lighting before the wider order is committed.
One reconciled position into the gate
The Ledger reconciles top to bottom before it hands to Green Light. The committed trade position, the saving held in contingency, and the fixed prelims add back to the £1,418,650 contract sum, so the pre-mobilisation gate inherits a single number it can trust rather than a spread of running totals.
| Position | Value |
|---|---|
| Trade committed, 9 awarded plus 2 provisional | £1,229,000 |
| Trade saving held, CSR-001 | £28,350 |
| Trade budget | £1,257,350 |
| Prelims, OH&P, contingency, fees, commissioning | £161,300 |
| Contract sum, excl VAT | £1,418,650 |
The committed position splits into firm orders and held provisional sums, so the gate can see what is already contracted and what still turns on a tenant decision. Nine packages are ordered at firm prices; two are carried at their recommended figures pending the reception design lock and the AV platform confirmation.
| Commitment | Value | Basis |
|---|---|---|
| Ordered, nine packages | £1,166,700 | Firm orders placed |
| Held, two provisional sums | £62,300 | At recommended, tenant decision |
| Trade committed | £1,229,000 | 9 awarded plus 2 provisional |
Each provisional sum is held with an owner and a gate rather than left open, so a late tenant decision shows as a tracked exposure rather than a silent slip. The meeting-suite mock-up is the release gate for the joinery-adjacent scope, and RFI NG-014 is the release gate for the workplace AV.
| Ref | Decision needed | Owner | Gate |
|---|---|---|---|
| WP-06 | L6 reception design lock | Cushman and Wexley | Week 8 |
| WP-11 | Workplace AV platform, RFI NG-014 | Wexley IT | Order-by held |
| MU-01 | Meeting-suite mock-up sign-off | Cushman | Mon 9 Jun |
Read top to bottom, the Ledger is one reconciled statement rather than a stack of running totals: the firm orders, the saving held in contingency, the two open tenant decisions and the downstream handovers all resolve to the same £1,418,650 contract sum. That is what lets Green Light open on a single trusted number, and the Margin Cockpit begin delivery without re-keying a figure from a spreadsheet. Nothing here is a forecast: every figure is a placed order, a signed contract term or a logged decision, which is what makes the position safe to build on.
Green Light reads this position, not the individual orders. Every commitment traces to a measured Bill line, the £28,350 saving is ring-fenced in contingency rather than released, and the two provisional sums are the only open items carried into the gate review.