The award clock starts before the ink dries
The day an award lands, the programme is already running. Day One captures the contract, reconciles the tender to the awarded sum, stands up the project workspace, and fixes the long-lead orders that decide whether delivery can take possession on time.
- Client
- Cushman Workplace
- Tenant
- Wexley & Crowne LLP
- Contract
- JCT D&B 2016 · £1.42m
- Award date
- Mon 27 Apr 2026
- Prepared by
- BuiltAI Intelligence Ltd
- Reference
- NG-2026-0042
Illustrative example: fictional project and parties.
Award received, contract captured
Halberd Properties Ltd awarded the Floors 4-6 Cat-B fit-out to BuiltAI on Monday 27 April 2026, acting through workplace agent Cushman Workplace on behalf of the incoming tenant, Wexley & Crowne LLP. BuiltAI is appointed main contractor under JCT Design and Build 2016 with sectional completion and bespoke amendments, and carries the contractor design portion for the workplace AV, partitions and joinery.
Award Intake is the single source of truth for the awarded contract. Every field below is captured once, on day one, and read by every stage that follows, so no downstream document restates a term from memory.
| Term | Detail |
|---|---|
| Contract form | JCT Design and Build 2016, sectional completion, bespoke amendments |
| Awarded sum, excl VAT | £1,418,650 |
| Liquidated damages | £8,500 per working day, per section |
| LD cap | 5% of the awarded sum, £70,932.50 |
| Defects liability | 12 months from practical completion |
| Performance bond | 10% on demand, £141,865, within 10 working days of execution |
| Insurance | £5m public liability, £10m professional indemnity |
Three sectional dates each carry independent liquidated damages of £8,500 per working day. With the L6 date the tightest, the joinery long-lead order in Section 04 becomes the binding constraint on the whole programme.
Tender to award reconciliation
The awarded sum of £1,418,650 is £28,550 below the £1,447,200 tender: the net of two re-measures, one restructured package and one deletion. The movement is recorded line by line so no scope is assumed carried across.
| Movement | Item | Tendered | Awarded | Change |
|---|---|---|---|---|
| Held | Strip-out, L4, L5 and L6 | £86,400 | £86,400 | £0 |
| Re-measured | Cat-B partitions and doors | £238,500 | £242,700 | +£4,200 |
| Held | Joinery, meeting suites and tea points | £162,800 | £162,800 | £0 |
| Restructured | Workplace AV | £52,000 | £40,000 | −£12,000 |
| Added | L6 reception joinery, provisional sum | not tendered | £24,000 | +£24,000 |
| Removed | Move coordination and data migration | £18,500 | deleted | −£18,500 |
| Re-measured | M&E supplementary works | £284,300 | £280,050 | −£4,250 |
| Held | Finishes and flooring | £196,400 | £196,400 | £0 |
| Held | Commissioning and testing | £42,300 | £42,300 | £0 |
| Held | Prelims, OH&P and contingency | £366,000 | £344,000 | −£22,000 |
| Contract sum, excl VAT | £1,447,200 | £1,418,650 | −£28,550 | |
Workspace, naming and the stakeholder map
Within hours of award the project workspace is stood up: a fixed folder tree, a naming convention keyed to project reference NG-2026-0042, and a document control register that every issued document is logged against. The professional team is captured once, with a single named owner for each thread.
| Party | Role | Organisation |
|---|---|---|
| Employer, freeholder | Awarding party | Halberd Properties Ltd |
| Employer's agent | Client contact | Cushman Workplace |
| Beneficial tenant | Incoming occupier | Wexley & Crowne LLP |
| Main contractor, D&B | Delivery | BuiltAI Intelligence Ltd |
| Architect | Design | Trenholme Architects |
| M&E consultant | Design | Lambourne Vance Engineers |
| Contract administrator | CA and Principal Designer | Hadley Whitfield Surveyors |
| Fire engineer | Cat-B compartmentation | Restall Fire Consultancy |
The BuiltAI Pre-Con office fields five named individuals: Pre-Con lead D. Marchetti, design manager A. Pereira, quantity surveyor R. Ashby, procurement lead S. Okafor, and the site manager who inherits the pack at handover. Every risk, approval and order below carries one of these names.
Long-lead orders and the risks already live
Four items sit on the critical path from day one. The bespoke meeting-suite joinery is the binding constraint: at a 10 to 12 week lead against the L6 sectional date, its order dictates the whole programme. Eleven risks are opened at award, graded by probability and impact, each with a named owner.
| Ref | Long-lead item | Lead | Order by | Value | Owner |
|---|---|---|---|---|---|
| LL-01 | Meeting-suite joinery, fluted oak, AV channels | 10 to 12 weeks | Wed 6 May 2026 | £148,500 | S. Okafor |
| LL-03 | Switchgear and sub-mains, 800A floor boards | 9 to 10 weeks | Wed 13 May 2026 | £56,200 | S. Okafor |
| LL-02 | Workplace AV, displays, control, provisional sum | 8 to 10 weeks | Wed 20 May 2026 | £40,000 | S. Okafor |
| LL-04 | Raised access floor, replacement panels | 6 to 7 weeks | Wed 27 May 2026 | £38,400 | S. Okafor |
| Ref | Risk | Prob | Impact | RAG | Owner |
|---|---|---|---|---|---|
| R-01 | Workplace AV scope unresolved, RFI NG-014, £40k provisional sum exposed | High | Med | Amber | D. Marchetti |
| R-02 | Joinery long-lead versus L6 sectional date; post-order change hits cost and time | Med | High | Red | S. Okafor |
| R-03 | Landlord sub-main capacity; tenant load exceeds the Cat-A baseline | Low | High | Amber | A. Pereira |
| R-04 | L6 reception design undefined; added at award as a £24k provisional sum | Med | Med | Amber | A. Pereira |
| R-05 | Sectional LD exposure, £8,500 per day across three sections | Low | High | Amber | R. Ashby |
| R-06 | Adjacent occupied floors L1 to L3; noisy works restricted to 10:00 to 16:00 | Med | Med | Amber | D. Marchetti |
| R-07 | Raised access floor replacement rate above the surveyed allowance | Med | Med | Amber | R. Ashby |
| R-08 | CHW capacity for supplementary cooling to be confirmed by the landlord | Low | High | Amber | A. Pereira |
| R-09 | Carpet and finishes selection slipping the L6 sectional date | Med | Med | Amber | A. Pereira |
| R-10 | Performance bond and warranties to execute within 10 working days | Low | Med | Green | R. Ashby |
| R-11 | AV integration with the tenant network, platform to be confirmed | Med | Med | Amber | D. Marchetti |
The full register runs to eleven risks, R-01 to R-11. Five are closed inside Pre-Con; six transfer to delivery in the Project Delivery Plan.
The single red is R-02, the joinery long-lead against the L6 sectional date, which is why the joinery order is expedited in Market Day ahead of the general enquiry round. Nine risks are amber and actively managed, and only the bond execution is green. The RAG profile is set on day one so the priority order is clear before a single order is placed.