Every planned task, tracked to completion
The month's planned preventive maintenance, task by task: what was scheduled, what was completed, and the five tasks carried into June. Statutory regimes are tracked on their own, at the 100% completion the contract requires.
- Client
- Aldgate Borough Council · 42 buildings
- Contract
- Term maintenance · reactive and planned
- Reference
- ALD-PPM-M18
- Period
- 1 to 31 May 2026 · Month 18
- Prepared by
- Sentinel FM Ltd · via BuiltAI
- Status
- Statutory 100%
Illustrative example: fictional project and parties.
Where the month landed - 103 of 108 planned tasks
Every planned preventive maintenance task due across the 42 Aldgate Borough Council sites in May 2026, grouped by regime. Statutory tasks - fire alarm, emergency lighting and legionella - are tracked separately and carry a 100% completion requirement. The five outstanding tasks are all non-statutory and are scheduled into the first week of June.
| Planned task | Class | Scheduled | Completed | Outstanding | Completion |
|---|---|---|---|---|---|
| Fire alarm testingWeekly | Statutory | 42 | 42 | 0 | 100% |
| Emergency lightingMonthly | Statutory | 14 | 14 | 0 | 100% |
| Legionella flushingWeekly | Statutory | 18 | 18 | 0 | 100% |
| Statutory subtotal | 3 regimes | 74 | 74 | 0 | 100% |
| General building inspections | Non-statutory | 12 | 12 | 0 | 100% |
| HVAC filter changes | Non-statutory | 8 | 7 | 1 | 87.5% |
| Gutter clearance | Non-statutory | 6 | 4 | 2 | 66.7% |
| Electrical PAT testing | Best practice | 8 | 6 | 2 | 75.0% |
| Total planned tasks | 108 | 103 | 5 | 95.4% | |
Completion is measured against the tasks due in the period, not the annual plan. The five shortfalls are non-statutory and reconcile to the carry-over in section 03.
Statutory regimes, at the 100% the contract requires
Fire alarm, emergency lighting and legionella regimes carry a 100% completion requirement under the contract. Each is planned, resourced and evidenced before reactive work is allocated, so the statutory schedule is never displaced by reactive demand.
All 74 statutory tasks - fire alarm, emergency lighting and legionella - were completed on time in May. That is zero statutory failures for 18 consecutive months since contract start.
The five outstanding tasks, all non-statutory
The five tasks not completed in the period sit in three regimes, each held by a specific, documented cause. None is statutory. Each is rescheduled into the first week of June, with a named engineer confirmed against it.
| Outstanding task | Class | Qty | Reason held | Rescheduled |
|---|---|---|---|---|
| HVAC filter changeRiverside Leisure Centre | Non-statutory | 1 | Access denied during a pool maintenance shutdown | Week of 2 June |
| Gutter clearance | Non-statutory | 2 | Weather delay; high winds prevented safe working at height | Week of 2 June |
| Electrical PAT testing | Best practice | 2 | Engineer sickness; backlog carried forward | Week of 2 June |
| Total outstanding | Non-statutory | 5 | Statutory schedule unaffected | Week of 2 June |
The catch-up, into the first week of June
All five outstanding tasks are rescheduled for the week of 2 June, with a named engineer confirmed against each. The pool-shutdown HVAC filter is booked around the reopening, the two gutter clearances await a safe-access weather window, and the two PAT testing tasks are absorbed into the June programme. None affects the statutory position.
- Measurement basis
- Tasks due in the reporting period, not the annual plan
- Statutory regimes
- Fire alarm, emergency lighting and legionella
- Statutory record
- Zero failures across 18 consecutive months since contract start
- Planned work
- 29 of 34 non-statutory and best-practice tasks completed; 5 carried to June
- Reporting
- Monthly, to the contract manager