The pack that lands on the assessor's desk
Narrative, evidence, valuation and programme - compiled, formatted, checked and sent. Every submission follows the same structure, so every assessor gets the same quality.
- Project
- Crestfield Distribution Centre, Warrington
- Contract
- NEC4 ECC Option A · £3,814,200
- Period
- Month 7 of 12 · May 2026
- Reference
- CREST-MCS-P7
- Prepared by
- BuiltAI Intelligence Ltd · J. Navarro
- Submitted to
- R. Whitworth · Alder Cost Consultants (PM)
Illustrative example: fictional project and parties.
Compile, format, check, send
The Drop takes everything the previous five stages produced - the classification from The Radar, the notice trail from The Clock, the narrative from The Case, the evidence from The File and the valuation from The Count - and compiles it into a single submission pack formatted to the PM's template. A pre-submission check confirms every element is present, consistent and reconciled before it goes out. The Drop also runs the monthly commercial submission cycle: not just individual quotations, but the compiled monthly pack Alder expects on the last Friday of each month.
CE-009 - what the PM received
The complete submission for CE-009, sent to R. Whitworth (Alder) on 8 April 2026 - seven documents in one structured pack, each produced by an upstream stage.
| # | Document | From |
|---|---|---|
| 1 | Cover letter and summary - formal quotation per clause 62.3: reference, value summary (£43,039), programme impact (1.5 weeks), response deadline, signed by J. Navarro | The Drop |
| 2 | Entitlement narrative - cause (PMI-047), effect, entitlement (clause 60.1(1)), programme impact | The Case |
| 3 | Defined Cost build-up - five categories per the Schedule of Cost Components, plus the Fee at 11.5%, total £43,039 | The Count |
| 4 | Assessed programme - Rev 7 extract, 1.5-week delay, critical-path analysis, no float consumed | The Count |
| 5 | Evidence bundle index - 10 items (EV-009-01 to -10), cross-referenced, completeness 10/10 | The File |
| 6 | Supporting evidence (attached) - PMI-047, DNO agreement, Schneider quotation, civil estimate, programme extracts, photographs, notices | The File |
| 7 | Notice audit trail - awareness → early warning → notification → PM response → quotation request → submission | The Clock |
- Submitted
- 8 April 2026, 14:18 BST, to R. Whitworth (Alder Cost Consultants) by email and hard copy to the site office.
- PM response due
- 22 April 2026 (clause 62.6). Further information requested 12 May (DNO witness-testing lead), responded 14 May.
- Current status
- PM assessment expected the week of 19 May. The clause 62.6 deemed-acceptance position is reserved.
The monthly commercial submission cycle
Beyond individual quotations, The Drop compiles the monthly pack that goes to Alder on the last Friday of each month - all CEs, the variation pipeline, the programme position and the commercial summary.
- Week 1 - data ingestion.
Pull updated CE data from The Radar, Clock, Case, File and Count. Reconcile against the prior month; identify new CEs and status changes.
- Week 2 - narrative and valuation.
Complete outstanding narratives and valuations for CEs that have progressed; update pipeline values where assessments have been received.
- Week 3 - compile and review.
Assemble the monthly pack. J. Navarro reviews for consistency, reconciliation and completeness against the pre-submission checklist.
- Week 4, Friday - submit.
The monthly submission to Alder: variation pipeline, programme update, CE status tracker and commercial summary. The audit log is updated.
Every submission tracked
A complete audit trail of every submission - individual CE quotations and monthly packs. Each has a date, a recipient, a response deadline and a status, so nothing is lost between send and response.
| Ref | Type | Submitted | Response due | Status |
|---|---|---|---|---|
| SUB-001 | CE-001 quotation | 10 Dec 25 | 24 Dec 25 | Agreed 18 Dec |
| SUB-002 | Monthly - Nov 25 | 28 Nov 25 | - | Received |
| SUB-003 | CE-002 quotation | 23 Dec 25 | 6 Jan 26 | Agreed 8 Jan |
| SUB-004 | CE-003 quotation | 9 Jan 26 | 23 Jan 26 | Agreed 22 Jan |
| SUB-005 | Monthly - Dec 25 | 27 Dec 25 | - | Received |
| … SUB-006 to SUB-016 - the remaining CE quotations and monthly packs … | ||||
| SUB-017 | CE-012 quotation | 14 May 26 | 28 May 26 | Awaiting |
| SUB-018 | Monthly - Apr 26 | 24 Apr 26 | - | Received |
| 18 submissions total - 12 CE quotations (CE-001 to CE-012) and 6 monthly packs (Nov 2025 to Apr 2026) | ||||
Stage 06 gate - the pre-submission checklist
Every submission - a CE quotation or a monthly pack - passes this checklist before it leaves. The Drop sends nothing that fails a check.
- The entitlement narrative references the correct NEC4 clauses.
- The Defined Cost build-up reconciles to the quotation total.
- The evidence index cross-references every narrative claim, and every item is attached.
- The programme extract shows the critical path and float position.
- The Fee percentage is correct (11.5% per Contract Data).
- The notice trail is complete - no time-bar exposure - and the cover letter is signed, with the response deadline stated.
Six stages, one CE tracked from detection to submission. 14 compensation events managed across 7 months: £300,439 in the pipeline, £186,200 agreed, zero time-barred, zero incomplete submissions. Every pound sourced, every claim evidenced, every deadline tracked.