Cover Letter & Summary
Formal quotation submission per clause 62.3. CE reference, value summary (£43,039), programme impact (1.5 weeks), response deadline. Signed by J. Navarro (Commercial Lead).
The Drop takes everything the previous five stages produced — the classification from The Radar, the notice trail from The Clock, the narrative from The Case, the evidence bundle from The File, the valuation from The Count — and compiles it into a single, structured submission pack formatted to the PM's submission template. Before it goes out, a final pre-submission check confirms every element is present, consistent and reconciled.
The Drop also manages the monthly commercial submission cycle — not just individual CE quotations, but the compiled monthly pack covering all CEs, the variation pipeline, the programme position and the commercial summary that Alder Cost Consultants expects on the last Friday of every month.
The complete submission for CE-009, as sent to R. Whitworth (Alder) on 8 April 2026. Seven documents in a single structured pack. Every document produced by the upstream CCK stages.
Formal quotation submission per clause 62.3. CE reference, value summary (£43,039), programme impact (1.5 weeks), response deadline. Signed by J. Navarro (Commercial Lead).
Structured cause → effect → entitlement narrative. 4 sections: cause (PMI-047), effect (larger enclosure, civil, terminations, commissioning), entitlement (clause 60.1(1)), programme impact (1.5 weeks).
5-category valuation per Schedule of Cost Components: plant & materials (£18,400), subcontractor (£8,200), people (£2,800), equipment (£4,400), charges (£4,800). Plus Fee 11.5%. Total £43,039.
Programme Rev 7 extract showing 1.5-week delay to planned Completion. Critical path analysis. No float consumed. DNO witness testing drives the delay.
10-item evidence index (EV-009-01 to EV-009-10). Cross-referenced to narrative sections. Completeness score 10/10.
PMI-047, DNO connection agreement, Schneider quotation, civil estimate, programme extracts (Rev 6 & 7), site photographs, early warning, CE notification & PM response.
Chronological notice record: awareness → early warning → CE notification → PM response → quotation request → quotation submission. Every date, every document reference.
The Drop doesn't just handle individual CE quotations. It manages the monthly commercial submission — the compiled pack that goes to Alder on the last Friday of every month, covering all CEs, the variation pipeline, programme position and commercial summary. This is the rhythm that keeps the commercial position current.
Pull updated CE data from The Radar, Clock, Case, File and Count. Reconcile against prior month. Identify new CEs and status changes.
Complete any outstanding narratives and valuations for CEs that have progressed since last month. Update pipeline values where assessments received.
Assemble the monthly pack. J. Navarro reviews for consistency, reconciliation and completeness. Pre-submission checklist.
Monthly commercial submission to Alder. Variation pipeline, programme update, CE status tracker, commercial summary. Audit log updated.
The Drop maintains a complete audit trail of every submission — individual CE quotations and monthly commercial packs. Every submission has a date, a recipient, a method, a response deadline and a current status. Nothing gets lost between send and response.
| Ref | Type | Submitted | To | Response Due | Status |
|---|---|---|---|---|---|
| SUB-001 | CE-001 Quotation | 10 Dec 25 | R. Whitworth | 24 Dec 25 | Agreed 18 Dec |
| SUB-002 | Monthly — Nov 25 | 28 Nov 25 | R. Whitworth | — | Received |
| SUB-003 | CE-002 Quotation | 23 Dec 25 | R. Whitworth | 6 Jan 26 | Agreed 8 Jan |
| SUB-004 | CE-003 Quotation | 9 Jan 26 | R. Whitworth | 23 Jan 26 | Agreed 22 Jan |
| SUB-005 | Monthly — Dec 25 | 27 Dec 25 | R. Whitworth | — | Received |
| ... | 18 submissions total — 12 CE quotations (CE-001 to CE-012) + 6 monthly packs (Nov 25 to Apr 26) | ||||
| SUB-017 | CE-012 Quotation | 14 May 26 | R. Whitworth | 28 May 26 | Awaiting |
| SUB-018 | Monthly — Apr 26 | 24 Apr 26 | R. Whitworth | — | Received |
Every submission — whether an individual CE quotation or a monthly pack — passes this checklist before it goes out. The Drop doesn't send anything that fails a check.