Unclaimed Variation Opportunity Register — Meridian M&E Ltd — April 2026

01

Summary

Scope compliance analysis across the portfolio has identified £112k of additional work being delivered beyond the accepted tender scope where no variation has been raised. This covers 14 individual items across four contracts. The work has been carried out, the cost has been incurred, but no claim has been submitted.

Of the £112k, £52k qualifies as a "quick win" — the evidence already exists (drawings, RFIs, site reports, photos) and a variation could be prepared and submitted within two weeks. A further £42k requires some evidence gathering or measurement confirmation. The remaining £18k has an approaching notice period and must be actioned within the next 30 days to preserve entitlement.

If recovered at the portfolio average variation recovery rate of 82%, these opportunities would contribute an estimated +£92k to revenue and lift blended margin by approximately +0.8 percentage points — the difference between 21.4% and 22.2%, which would bring the portfolio above target for the first time since October 2025.

02

Value at Risk

Total unclaimed

£112k

14 items · 4 contracts

Quick wins

£52k

evidence held · submit now

Needs evidence

£42k

measurement or photos needed

Expiry risk

£18k

notice period closing <30d

03

Opportunity Register 14 items

#	Contract	Scope exceedance	Est. value	Type	Readiness	Evidence held	Owner	Urgency
01	Cathedral Quarter	3 additional DBs + submain runs — ISG revised electrical layout	21,600	Design change	Ready	RFI-028, drawing rev D, Wk 11 report	JPJ. Palmer	Expiring
02	Cathedral Quarter	Cable tray quantity exceedance — 66m additional across Levels 3–5	10,350	Measured qty	Ready	Wk 12 report, progress photos F3-042–068	JPJ. Palmer	High
03	Cathedral Quarter	Level 4 ductwork branch — new work from architect revision	8,140	Design change	Needs meas.	AI-038, Level 4 plan rev, site photos	JPJ. Palmer	High
04	Cathedral Quarter	18 additional fire alarm devices — partition layout changes	3,600	Design change	Ready	Partition layout rev E vs tender rev B	JPJ. Palmer	Medium
05	Pennine Pkg C	Additional cable containment — verbally instructed, 48m beyond scope	14,400	Instruction	Needs evidence	Verbal instruction, daywork sheets (missing)	RBR. Barker	High
06	Pennine Pkg C	Earthing system — additional earth rods and bonding beyond spec	8,200	Spec change	Ready	Updated earthing spec, site install records	RBR. Barker	Medium
07	Docklands Phase 2	Riser pipework — 12m additional run due to revised plant room layout	9,600	Design change	Ready	Plant room layout rev C, measured on site	MTM. Taylor	Medium
08	Docklands Phase 2	Additional fire stopping — 24 penetrations not on tender drawings	7,200	Measured qty	Needs photos	Site count confirmed, photos needed before cover	MTM. Taylor	Urgent
09	Trafford Retail	Temporary power supply — not included in tender, instructed by Mace	12,800	Instruction	Needs evidence	Email instruction from Mace PM, hire invoices	RBR. Barker	Expiring
10	Trafford Retail	Night shift premium — 3 weekends not in original programme	5,800	Programme	Ready	Programme comparison, labour records, Mace emails	RBR. Barker	High
11–14	4 additional minor items across Cathedral Quarter and Pennine (measured qty exceedances <£3k each)		10,310	Various	Mixed	Various site reports and measurements	Various	Medium
	Portfolio Total — Unclaimed		112,000

04

By Contract

Unclaimed value by contract

Cathedral Quarter£43,690

6 items · 39% of total · contract margin impact: +2.1pp

Pennine Pkg C£22,600

2 items · 20% of total · contract margin impact: +1.6pp

Trafford Retail£18,600

2 items · 17% of total · £12.8k at expiry risk

Docklands Phase 2£16,800

2 items · 15% of total · fire stopping photos urgent

Minor items (various)£10,310

4 items · 9% of total

Why variations weren't raised

Site team treated as normal workflow

8 of 14 items · Engineers completed additional work without recognising it was beyond the quoted scope. No commercial trigger at the point of instruction.

Drawing revisions not compared to tender

4 of 14 items · Revised drawings issued during construction were not compared back to the tender-stage drawings used for pricing.

Verbal instructions not logged

2 of 14 items · Work instructed verbally on site without written confirmation. Variation not raised because there was no documented trigger.

Process fix: Weekly scope compliance check (comparing site reports against tender scope) would have caught all 14 items at the point of occurrence — before the cost was incurred without a corresponding claim.

05

Priority Actions

Immediate · Expiry risk

Raise 2 expiring variations

Cathedral Quarter DBs/submains (£21.6k) and Trafford temporary power (£12.8k). Both approaching contractual notice periods. Combined: £34.4k. Evidence partially held — needs immediate assembly.

Owners: J. Palmer / R. Barker · By: 09 May

Quick wins · Evidence held

Submit 5 ready-to-go variations

Items where drawings, RFIs, measurements and photos are already held. Combined: £52k. These can be drafted and submitted within two weeks using the Commercial Control Kit™ narrative workflow.

Owners: J. Palmer / M. Taylor · By: 23 May

Process · Prevent recurrence

Implement weekly scope compliance check

Compare each week's site report against the tender scope. Flag any new work, quantity exceedance or drawing revision. Auto-trigger variation notice within 48 hours of identification.

Owner: K. Hughes · By: Ongoing from May