Contract obligations coverage
Regional contractor unable to evidence which contractual obligations had owners, evidence and notice triggers in place.
Per clause
named owner + evidence pointer
Weekly
notice-trigger surface ahead of window
Quarterly
orphan-clause sweep + close-out
Before
- Contract clauses re-discovered three months into delivery
- Notice triggers sit in the appendix nobody reads
- Clause ownership assumed, never named
- Orphan clauses (no owner) invisible to ops + commercial
After
- Every active clause has a named owner and evidence pointer
- Notice triggers fire weekly, not at month-end discovery
- Quarterly review surfaces and closes orphan clauses
- Missed-notice exposure tracked, not discovered late
Illustrative narrative - no measured claim attached to either column.
Situation
A regional contractor with mixed PFI / framework contracts could not answer the question 'who owns clause X' on demand. Notice triggers were tracked manually by individual PMs, with no central calendar or evidence trail.
When a PM moved teams, their mental map of which obligations mattered went with them - and the first sign of a gap was usually a missed notice window or an entitlement the contractor could no longer evidence.
Discipline installed
Obligation register extracts each clause with an owner, an evidence-requirement tag and a status. AI-assisted clause extraction, human-reviewed before commit.
Notice-trigger calendar surfaces upcoming triggers weekly; quarterly review rhythm sweeps owners and evidence freshness.
90-day shift
Every active clause carries a named owner and an evidence pointer. Missed-notice exposure tracked weekly, not discovered late.
Quarterly review found and closed orphan clauses (no owner) - a class of risk previously invisible to the operator.
Governance gate reinforced
Reinforces the human-review non-negotiable: every AI-extracted clause requires a competent reviewer to sign off ownership and evidence pointer before the obligation is treated as live.
What was installed
Obligation register, owner assignment, evidence-requirement tags, notice-trigger calendar and quarterly review rhythm.
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