Job identification
S1Document reference
BAI-JIF-EXH-ROOF-001
Job title
Emergency Temporary Roofing & Water Ingress Make-Safe
Work type
Reactive FM — Emergency / Minor Works
Date of intake
02 May 2026
Intake completed by
R. Carver · Built AI Site Operations
RAMS reference to follow
BAI-RAMS-EXH-ROOF-001
Applicable standards
CDM 2015 · PASMA / IPAF (WAH) · HSE guidance WIS · BS 8000-4
Client, site & access details
S2Client
Halo Property Group
Site name
Exchange House
Site address
Kings Road, Reading, Berkshire RG1 2AB
Building description
7-storey B2B office building — fully occupied, shared tenanted building
Floors affected
Roof level (flat roof section, north-west corner) · Floors 5, 6 and 7 — water ingress below
Area of roof affected
Approximately 120 m² — flat roof, bituminous felt layer, pre-2000 construction
Site contact
Site contact / building manager — confirmed at mobilisation
Rooftop access route
Internal stairwell from ground floor — shared with tenants — lift not suitable for plant/materials
Materials delivery / lifting
Mechanical hoist to roof via rear courtyard — hoist operator required
Parking / loading
Loading bay — rear service road access only — no materials on public pavement
Site induction required
YES — building induction and roof access authorisation required
Out-of-hours access
Emergency escalation basis only — pre-agreed with client
Scope of works
S3Primary scope
Emergency temporary waterproofing overlay to flat roof section (approx. 120 m²) following storm damage
Secondary scope
Investigation and clearance of blocked parapet gutters and downpipes — north elevation
Make-safe scope
Make-safe of two affected office areas below (floors 5 and 6) — ceiling inspection, temporary drip containment, floor protection
Exclusions
Permanent roofing works, structural investigation, asbestos works if encountered — separate instruction required
Expected duration
3–4 days (reactive response, weather-dependent)
Concurrent operations
Building fully occupied throughout — all works to avoid disruption to tenants
Working hours & environment
S4Primary working hours
07:30 – 16:30 · Monday – Friday
Rooftop access hours
After 08:30 daily — building manager authorisation required before each roof access
Weekend works
Emergency weather-dependent response only — client to confirm
Building occupation status
Fully occupied throughout — live office environment, all three affected floors remain in use
Public exposure
Rooftop parapet overlooking public courtyard — edge protection and exclusion zone required
Adverse weather risk
Storm damage event — continued adverse weather possible — suspend rooftop works if wind >16 m/s
Noise sensitivity
Office tenants below and adjacent — power tools limited — impact drilling to avoid 09:00–09:30 and 12:30–13:30
Welfare arrangements
S5Welfare provision
Building canteen agreed with building manager — ground floor, available 08:00–16:00
Sanitary facilities
Building facilities available — agreed access confirmed at induction
Rest area
Ground floor reception area — agreed with building manager
Drinking water
Available in building — built AI to bring contingency supply if access disrupted
First aid kit
On-site first aid kit required — carried by supervisor
Eye-wash station
Available in welfare / building first aid point
PPE storage
Laydown in rear courtyard — hoist landing area — agreed with building manager
S6 — High-risk trigger review
Complete all triggers before proceedingWork at height (>2m)Rooftop works at 7-storey parapet level — edge protection, PASMA/IPAF, WAH permit
REQUIREDAsbestos riskPre-2000 flat roof construction — bituminous felt layer — asbestos survey required before disturbance
ADVISORY / FLAGElectrical servicesExternal cabling/conduit on roof — trace and identify before works begin
ADVISORY / FLAGGas servicesNot applicable to this scope
NOT APPLICABLEConfined spaceNot applicable to this scope
NOT APPLICABLELifting operationsMechanical hoist to roof — hoist operator, lift plan, exclusion zone required
REQUIREDHot worksCold-applied overlay specified — no torch work — hot works permit NOT required
CLEARLive environment (occupied)Fully occupied building — segregation, access control, noise management required
REQUIREDStructural/loading concernsRoof loading — structural survey to confirm hoist and material weights acceptable
ADVISORY / FLAGEnvironmental / drainageRoof run-off — temporary waterproofing — no chemical discharge risk
CLEARCOSHH substancesCold-applied membrane and primer — SDS required (see S8)
ADVISORY / FLAGSpecialist competencyWAH-trained operatives, PASMA/IPAF, lift operator required
REQUIREDS7 — Permits & isolations required
Confirm before mobilisationWork at Height PermitIssued by building manager — rooftop specific
Roof Access AuthorisationDaily sign-on required — building manager
Lifting Permit (hoist)Hoist in rear courtyard — lift plan required
Asbestos Awareness CheckSurvey required before disturbance — FLAG
Hot Works PermitNot required — cold-applied works only
Electrical Isolation PermitNo electrical isolation within scope
Gas Isolation PermitNot applicable to this scope
Water Isolation PermitInvestigation only — no system drain-down
Structural Loading ConfirmationRoof load check advisory — FLAG
CDM F10 / NotificationClient to confirm notification obligations
Confined Space EntryNot applicable to this scope
PPE and Site Rules BriefingBuilding induction — mandatory before access
COSHH substances identified
S8Cold-applied waterproofing membrane
SDS required — obtain from manufacturer before mobilisation
Solvent-based primer (if applicable)
SDS required — ventilation controls — RPE if in enclosed area
Bituminous felt (existing, if disturbed)
Asbestos survey to confirm before disturbance — do not disturb until confirmed clear
Cleaning agents / degreasers
Standard cleaning products — gloves and eye protection — SDS available
Drain-clearing chemicals
Not within scope — mechanical clearance only
COSHH assessment required
YES — COSHH Index (Output 06) to be completed before mobilisation
Emergency arrangements
S9First aider on site
YES — qualified first aider (Built AI supervisor) to be confirmed before mobilisation
Assembly point
Rear service road / Kings Road entrance — confirmed with building manager
Emergency services access
Via rear service road — keep clear at all times — no plant or materials to obstruct
Nearest A&E
Royal Berkshire Hospital, London Road, Reading — 0.8 miles / approx. 5 min by car
Gas emergency procedure
Not applicable — no gas works in scope
Falls from height procedure
Stop works immediately — activate emergency services — do not move fallen person — inform building manager and Built AI supervisor immediately
Adverse weather stop-work trigger
Sustained wind speed >16 m/s or lightning — descend from rooftop immediately — suspend works
Building evacuation
Follow building manager’s evacuation procedure — briefed at induction
Emergency contact (client)
Halo Property Group — 24hr facilities line — number confirmed at mobilisation
Incident reporting
RIDDOR as applicable — Built AI internal reporting procedure — report to supervisor immediately
Competency & role requirements
S10Site supervisor
SMSTS or equivalent — Built AI qualified — present at all times during intrusive works
Rooftop operatives
WAH-trained — PASMA and/or IPAF as applicable to access equipment used — confirmed before mobilisation
Hoist operator
CPCS or NPORS — appropriate plant category — confirmed before hoist delivered
Asbestos awareness
All operatives — minimum asbestos awareness training (Cat A) required — confirm at induction
Competency matrix (Output 09)
RAMS Factory Competency & Training Matrix to be completed and attached before mobilisation
Intake summary & flags for RAMS drafting
S11High-risk triggers identified
4 × REQUIRED · 4 × ADVISORY — see Section S6
Permits confirmed
5 × YES · 2 × FLAG · 5 × NOT APPLICABLE — see Section S7
COSHH flags
SDS required for membrane and primer — Output 06 (COSHH Index) to be completed
Asbestos flag
CRITICAL — roof survey required before any disturbance — do not proceed without clearance
Structural flag
Hoist and material load to be confirmed against roof load rating
Key RAMS drafting notes
WAH method central to method statement — edge protection, WAH equipment, MEWP if required, banksman for hoist — asbestos trigger must be reflected in risk assessment
Evidence Pack required
Output 10 (Evidence Pack Checklist) to be completed — photo record, permit copies, briefing sign-off, cube test N/A
Ready to proceed to drafting
CONDITIONAL — asbestos survey and structural load check must be resolved before RAMS issued