01
Workflow pilot
Run on the next 3-5 live contracts. 30-45 days. Fixed-fee scope. Configure for your contract types and templates.
BUILTAI · GOVERNANCE LAYER
Convert Contract Clauses into Owners, Deadlines, Evidence and Actions.
"Make Contract Obligations Operational."
Typically deployed by
Commercial managers, contract administrators and risk leads at main contractors, FM providers and infrastructure operators with multi-clause framework agreements.
Most often deployed
After an obligations review on a sample of executed contracts. Sits in Step 2 of the engagement, usually alongside an existing pack like Commercial Control or Bidroom.
Pairs naturally with
Commercial Control downstream, captures the notices that obligations trigger. Bidroom upstream, locks the assumptions in at tender stage. AI Governance, disciplines how clauses are extracted.
Who it's for
Operators Running Multi-Contract Obligation Portfolios.
Land here when
Multi-contract portfolio at a tier-1 main contractor. Framework + bespoke contracts. Notice failures starting to surface at month-end as LD claims.
First move
Run a clause-extraction sample across 3 live contracts. Stand up the live register against the 5-step workflow. Quarterly sweep cadence agreed with the commercial sponsor.
The fit
Obligations Register + Notice Deadlines Tracker, the two outputs that change the rhythm.
100%Material clauses owned
Land here when
Live contract portfolio across infrastructure or FM. KPI annexes, reporting schedules, deliverables, all currently tracked in spreadsheets that don't reconcile.
First move
Move the highest-risk contract into the register first. Set up the weekly digest. Use the quarterly sweep to bring the rest of the portfolio in over 6–8 weeks.
The fit
Obligations Register + Compliance Evidence Log, every clause with a row, every row with evidence.
0Notice failures, post-go-live
Land here when
Audit response is currently scrambled together from individual memories. Procurement reviews stall when the audit trail can't be produced in writing.
First move
Build the evidence-pointer model first. Tag freshness against the audit cadence the business actually runs. Obligations Register slots in once the evidence layer is structured.
The fit
Compliance Evidence Log + Escalation Ladder, audit-ready by default, not by sprint.
DaysAudit-response turnaround
Land here when
PPM + reactive + lifecycle obligations against SLA-linked contracts. Deductions defence currently depends on whoever was on shift when the SLA was breached.
First move
Pair Obligations Register with Dispatch Desk if Dispatch is live; otherwise stand up the register on the SLA-linked clauses first and bring Dispatch in later.
The fit
Notice Deadlines Tracker + Compliance Evidence Log, the SLA evidence chain becomes pre-built, not assembled at deductions hearings.
LiveSLA-clock visibility
Land here when
Bespoke or LD-heavy contracts where notice discipline directly affects entitlement. Currently relying on commercial team memory; the cost is showing up at final account.
First move
Run obligations review on the most contested live contract. Use the register to baseline the entitlement position and the LD exposure before the next valuation.
The fit
Clause Extraction Workflow + Escalation Ladder, the contractual position becomes documented, not remembered.
DocumentedEntitlement position
The problem it solves
Contracts Get Signed, Then Sit on a Shelf.
Most teams know the obligations exist, buried in the executed contract, the schedules, the KPI annexe, the LD triggers. They know the risk of missing them. What they don't have is a repeatable workflow, an ownership model or a reporting structure that surfaces obligations weekly, not three months after they should have been raised.
The cost is structural: missed notices, weak entitlement, late evidence, surprise LD claims, and a commercial position that depends on whoever happens to remember the clause. Obligations Register replaces that with a live row per clause, owned, evidenced, notice-clock armed.
Clause visibility
Before
Obligations buried in the executed contract, schedules, KPI annexe and LD triggers.
After
Every material clause becomes a live row, source-traced to clause + page anchor + executed-contract version.
Ownership
Before
Whoever happened to draft the bid is also assumed to own the obligation post-award.
After
Each obligation carries a named owner, an evidence pointer and a notice-trigger date.
Notice clocks
Before
Notice deadlines surface three months late, when the LD claim arrives.
After
Notice triggers populate the weekly review calendar; upcoming-14-day digest issued every Monday.
Evidence
Before
Audit responses scrambled together from individual memories and shared drives.
After
Per-obligation evidence pointer + freshness flag, queryable on demand.
Operating rhythm
Before
Quarterly review cadence depends on whoever happens to remember the clause exists.
After
Weekly digest + quarterly sweep + ad-hoc evidence pulls become the reporting rhythm.
How the workflow works
Five Steps from Executed Contract to Live Register.
Clear lines, every time
What the AI Does. What Stays With You.
✓What the AI does
Reads and classifies every clause, schedule and annexe in the executed contract suite
Drafts clause descriptions, owner suggestions, evidence-requirement tags and notice-trigger conditions
Cross-references clauses against KPI annexes, LD tables and reporting schedules so dependencies surface
Surfaces upcoming triggers in the weekly digest and quarterly sweep
Flags evidence freshness, where the last attestation is older than the threshold
Generates draft notices and cure-period correspondence ready for legal/commercial review
Maintains a clean source-trace per row (clause cite + page anchor + executed-contract version)
Produces audit-ready exports, register snapshot, evidence index, notice log, on demand
HUMAN ONLY
✕What it doesn't do, stays with you
Doesn't decide which clauses are 'material', that's the contract owner / legal sponsor
Doesn't issue notices or cure-period correspondence, drafts only; humans send
Doesn't sign off owner attribution, the commercial manager or contract administrator does
Doesn't replace legal advice on contract interpretation
Doesn't override the executed contract, surfaces the position; humans decide the response
Doesn't change the LD position or the cure-period clock
Doesn't access correspondence outside the agreed evidence scope
Why it matters
Operational Outcomes for Multi-Contract Operators.
0%Material clausesEvery obligation owned, evidenced, notice-clock armed
0Notices missedWeekly digest surfaces triggers before they hit
0 wkTo register liveSample contracts to live workspace via 5-step workflow
0Last-min evidencePer-obligation pointer + freshness flag, queryable
100% of material clauses with named owners + deadlines
Every obligation has a row, an owner, a trigger and a notice clock
Zero Notice Failures Missed Once Register is Live
Weekly digest surfaces upcoming triggers; quarterly sweep refreshes evidence
~3 weeks from review to register live
Sample contracts to live workspace via the 5-step workflow
Evidence Ready by Default at Audit or Dispute
Per-obligation evidence pointer + freshness flag means no last-minute scramble
Cleaner Entitlement on Disputed Events
Notices issued on time, evidence indexed, escalation visible, the commercial position is documented
Reduced Reliance on Individual Memory
The register, not a person, holds the obligation map
Engagement options
Three ways to deploy.
02
Built to Order™
BuiltAI's team produces contracts on your behalf. Per-output or day-rate. Useful for capacity overflow.
03
Ongoing managed operations
Ongoing support across the full workflow. Continuous improvement. Monthly retainer.
Prove It Works on Your Documents.
30 minutes. Your data. No obligation.